It may appear easy to draft a successful business email. However, you must ensure that your email sticks out in a positive way in the sea of emails that fill everyone’s personal inbox, particularly if you require a prompt response.
Your email’s conclusion will have the biggest influence on whether or not you receive a response. Additionally, it is not helpful to finish emails with “looking forward to hearing from you.”
To ensure you receive the response you’re looking for, we’ve compiled a list of 10 alternate approaches.
Why is it inappropriate to state that you are anticipating hearing from me?
Simply put, nothing.
This expression is frequently used in emails for a good reason. It’s approachable and upbeat while also encouraging the reader to respond. However, it has become so overused by this point that the recipient might simply ignore it, necessitating another follow-up email.
Not to add that this statement lacks any real actionable details. You must provide someone instructions on how and when to respond to your email if you want them to do so. This makes it understandable why the sentence doesn’t frequently elicit a response.
Table of Contents:
- I’m eager to hear your opinions.
- Please provide me with your thoughts by [DAY].
- Please contact me as soon as you can with any comments.
- What do you believe?
- If any of this sounds good to you, please let me know.
- Can you put me in touch with the correct person if you’re not the best one to handle this request?
- Is there anyone else I can talk to if you’re too busy to help with this?
- Please respond by [DATE] so that we can get things along.
- I’ll presume we’re ready to go if I don’t hear from you by [DATE].
- We’ll talk soon.
I’m eager to hear your opinions.
In essence, this is stating the same thing as “looking forward to hearing from you,” but it conveys a stronger sense of anticipation, which may make readers more sensitive to it and more inclined to respond. Additionally, it makes clear what you want the reader to say.
When you seek input on a project or idea, use this phrase. Add “Please let me know your opinions by [DATE]” if you require the response by a specific date.
Please provide me with your thoughts by [DAY].
This approach works well because it is both amiable and polite and a little bit more direct and detailed. Even while “earliest convenience” may not be a definite time, it conveys a sense of urgency that you need the response as soon as possible.
When you need feedback quickly but it is not an emergency, you can use this expression. Use “as soon as feasible” in the event of an emergency rather than “at your earliest leisure.”
What do you believe?
Humans naturally want to provide answers to queries. Because of this, openly asking someone what they think might be a good method to acquire the input you need.
When you want the person to offer input in the subsequent response, use this phrase. This query might be the best method to get a response if you’re speaking with someone who values candor.
If any of this sounds good to you, please let me know.
The phrase “let me know” makes it apparent that you anticipate a response, and is more straightforward than “looking forward to hearing from you.”
When you need someone’s approval but not necessarily their feedback, you can use this. It can be a good idea to include a deadline if you need to gain approval of any type.
Can you put me in touch with the correct person if you’re not the best one to handle this request?
Sometimes people won’t react to emails because they shouldn’t be the ones to do so. You can avoid that problem by answering this question.
If you are unsure of who to address your letter to or if they are qualified to answer to your request, choose this alternative. And if they are the appropriate person, the query will still elicit a response from them.
Is there anyone else I can talk to if you’re too busy to help with this?
People occasionally ignore emails only because they are too busy to respond. But that doesn’t lessen how significant or urgent your request is. So why not raise it up front and request a solution?
If you know the person you are writing to is busy or if they have a pattern of not responding to emails right away, use this expression (or at all). Once you know who to contact, you can inform them that someone else had advised you get in touch with them.
Please respond by [DATE] so that we can get things along.
A great method to convey a sense of urgency is by including a date in your request. There is no ambiguity surrounding the timing or purpose of their response because this phrase is obvious, respectful, and explicit.
Use this option if you must have input by a certain date in order to keep the project on schedule. The phrase “so we can get this going” adds a feeling of urgency and clarifies why it’s crucial for the recipient to reply by the specified deadline.
I’ll presume we’re ready to go if I don’t hear from you by [DATE].
This alternative is simple and expert. While the reader is given the option to provide input, it is made plain that they are not required to do so if everything appears to be in order.
If you want to continue with a project or action even in the absence of feedback, you can choose this option. Giving a specific deadline creates a sense of urgency by letting the person know when they must answer if they want their comments to be taken into account.
We’ll talk soon.
“Talk to you soon” is a cordial way to end a conversation that expresses excitement for more discussion. If you just want to end the email in a cordial manner and aren’t searching for specific comments, you can use this as a closure.
This is also a fantastic alternative if you have plans to speak with this individual again about the subject in a meeting or on the phone in the near future. Include the day if you already have a meeting or phone call booked. “We’ll talk again on Monday!”
Improve your email skills.
You will never have to use the phrase “looking forward to hearing from you” again thanks to these 10 crystal-clear alternatives. Save this page for later use or forward it to a friend who really needs to quit using this phrase.
Looking for other suggestions to improve your email experience? Check out our YouTube Channel Educational Engineering Team , Money Makers Academy